You have all these files in the file room, but how do you find them?
In traditional file cabinets the tabs are located on the top and it’s normal to have three tabs across. Of course when one tab covers another – reading tabs becomes impossible. Side-tab file systems like the one pictured above offer color blocks across the shelf. Spotting misfiles becomes as easy as finding files that break the specific color block. These filing systems can be designed for names (A-Z), numerical storage (e.g.account numbers), subject files, terminal digit filing and bar-coding.
In traditional drawer filing cabinets, just removing the time it takes to open the drawer starts the time-saving. Add the fact that color coding and index guides can shrink your search area down to inches, speeds up the search even more. Using designation tab colors can differentiate types of files. When files are out of the file cabinets/file rooms/shelves color helps you locate them on desks and tables.
Top-tab and side-tab folders are pretty much the same price. Adding color coding that cost cents per folder is as easy as typing a name label. The colors then print to the color locations which saves time over sticking multiple color-bars on a folder. Year bands assist in archiving files from the active storage area when the time is right. Other Departments can generate color index labels from the same software. Software today this mostly FREE!
Side-Tab Color coding as shown above is best done in shelving or shelf style cabinets (when doors are needed). Traditional lateral and vertical files cost between $2.00 to $7.00 per inch of storage. Shelving rarely goes over $1.00 per inch. This difference in equipment storage alone can justify a file conversion. Traditional cabinets take up more physical floor space as drawers that open require more space.