Los Angeles File Conversions Archives - Vital Valt https://vitalvalt.com/category/los-angeles-file-conversions/ High Density Mobile Shelving | Secure Storage Tue, 01 Jul 2025 13:14:20 +0000 en-US hourly 1 https://wordpress.org/?v=6.9.4 https://vitalvalt.com/wp-content/uploads/2018/08/cropped-Vital-Valt-Site-Icon-32x32.png Los Angeles File Conversions Archives - Vital Valt https://vitalvalt.com/category/los-angeles-file-conversions/ 32 32 How to Add Label to File Folder https://vitalvalt.com/how-to-add-label-to-file-folder/ https://vitalvalt.com/how-to-add-label-to-file-folder/#respond Tue, 01 Jul 2025 13:02:57 +0000 https://vitalvalt.com/?p=14357 The post How to Add Label to File Folder appeared first on Vital Valt.

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How to Add Label to File Folder - File Folder Labeling Services

How to Apply a Label to File Folder or Side-Tab Label

In traditional file cabinets the tabs are located on the top and it’s normal to have three tabs across. Of course when one tab covers another – reading tabs becomes impossible. Side-tab file systems like the one pictured above offer color blocks across the shelf.

Spotting misfiles becomes as easy as finding files that break the specific color block. These filing systems can be designed for names (A-Z), numerical storage (e.g.account numbers), subject files, terminal digit filing and bar-coding.

LET VITAL VALT DO IT FOR YOU – FILE LABELING SERVICES

Vital Valt offers End Tab File Folder Labeling Service in your office using color code labels, bar codes, RFID, and label printing software. to setup, convert or add to filing systems.

Vital Valt will work with you to analyze your current filing system and recommend a system based on requirements, needs and potential benefits.

Our Labeling Service specialist can have your labels printed and applied to new folders at the factory or apply the labels off-site and deliver your completed folders to you.

End Tab File Folder Labeling Service can be custom-designed to match or enhance your existing label design. Vital Valt will work with you to design an efficient filing system to help locate files faster, reduce costly misfiles, and utilize your filing storage system properly.

We also offer File Conversion Services and File Relocation Services.

File Conversion Services: convert filing systems from files in drawers to files in shelving. Vital Valt will work with you to analyze your current filing system and recommend a system based on needs and potential benefits for switching to a new system.

File Folder Relocation Service: provides file transfers or file merges in-office or to a new facility. Vital Valt provides the file folders, supplies and the service for professional file conversions. Also now available using labels with bar codes and RFID to implement file tracking during the conversion process.

Convert Your Office File Folders
Paper Files vs. Digital Files - File Conversion Services, color coded filing system
File Folder Labeling Service - Color Coded File Folder Label Service

Let our experienced Team help service all your filing needs!

Call or email us today for a free survey on how you can save time, space, and become more efficient with your file storage.
P: 800-699-1191
E: info@vitalvalt.com
[contact-form-7]

The post How to Add Label to File Folder appeared first on Vital Valt.

]]> https://vitalvalt.com/how-to-add-label-to-file-folder/feed/ 0 Smead Colorbar Replacement https://vitalvalt.com/smead-colorbar-replacement/ https://vitalvalt.com/smead-colorbar-replacement/#respond Tue, 13 May 2025 13:21:39 +0000 https://vitalvalt.com/?p=14241 The post Smead Colorbar Replacement appeared first on Vital Valt.

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The discontinuation of Smead’s ColorBar Express software, labels and support will leave many users in a difficult situation requiring a Smead ColorBar Express Replacement.

Smead ColorBar Software was a digital tool developed by Smead, a company known for its office supplies and organizational products. ColorBar Express was designed to help users efficiently create color-coded labels for their filing systems.

Smead ColorBar Replacement!

We offer the software, labels and the ability to convert/match existing Colorbar Label designs into Virtual Labels designs. The ability for you to use your existing Smead label stock in Virtual Labels. This saves you from having to waste your existing label stock and buy new labels.

Virtual Labels is an excellent replacement as it allows you to create side, end and top tab folder labels. It provides the best visual identification and organization of files and documents. Users can input text, select the desired colors and design the layout of the labels according to their preferences. The label design capabilities are unlimited.

Let us help you compare features, ratings, pricing, and more from Smead ColorBar competitors and alternatives in order to make an informed decision for your business.

VITAL VALT FILE CONVERSION SERVICES

Vital Valt offers File Conversion Services to convert filing systems from files in drawers to files in shelving. Vital Valt will work with you to analyze your current filing system and recommend a system based on needs and potential benefits for switching to a new system.

Our File Conversions specialist will implement the new system saving countless worker hours during the conversion process. Our service bureau converts top-view folders to side-view folders, taking paper out of old folders and adding them into new folders, organize file partitions by adding paper to file fasteners and file clips, and also adding labels to file folders. We convert file labeling systems to alpha, numeric, alpha-numeric or terminal digit.

We also offer File Folder Relocation Service that provides file transfers or file merges in-office or to a new facility. Vital Valt provides the file folders, supplies and the service for professional file conversions. Also now available using labels with bar codes and RFID to implement file tracking during the conversion process.

File Folder Labeling
Convert Your Office File Folders
File Folder Labeling Service - Color Coded File Folder Label Service

Let our experienced Team help service all your filing needs!

Call or email us today for a free survey on how you can save time, space, and become more efficient with your file storage.
P: 800-699-1191
E: info@vitalvalt.com
[contact-form-7]

The post Smead Colorbar Replacement appeared first on Vital Valt.

]]> https://vitalvalt.com/smead-colorbar-replacement/feed/ 0 Smead Colorbar Alternative https://vitalvalt.com/smead-colorbar-alternative/ https://vitalvalt.com/smead-colorbar-alternative/#respond Tue, 08 Oct 2024 14:17:51 +0000 https://vitalvalt.com/?p=13793 The post Smead Colorbar Alternative appeared first on Vital Valt.

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The discontinuation of Smead’s ColorBar Express software, labels and support will leave many users in a difficult situation requiring a Smead ColorBar Express Alternative.

Smead ColorBar Software was a digital tool developed by Smead, a company known for its office supplies and organizational products. ColorBar Express was designed to help users efficiently create color-coded labels for their filing systems.

Smead ColorBar Alternative!

We offer the software, labels and the ability to convert/match existing Colorbar Label designs into Virtual Labels designs. The ability for you to use your existing Smead label stock in Virtual Labels. This saves you from having to waste your existing label stock and buy new labels.

Virtual Labels is an excellent alternative as it allows you to create side, end and top tab folder labels. It provides the best visual identification and organization of files and documents. Users can input text, select the desired colors and design the layout of the labels according to their preferences. The label design capabilities are unlimited.

Let us help you compare features, ratings, pricing, and more from Smead ColorBar competitors and alternatives in order to make an informed decision for your business.

VITAL VALT FILE CONVERSION SERVICES

Vital Valt offers File Conversion Services to convert filing systems from files in drawers to files in shelving. Vital Valt will work with you to analyze your current filing system and recommend a system based on needs and potential benefits for switching to a new system.

Our File Conversions specialist will implement the new system saving countless worker hours during the conversion process. Our service bureau converts top-view folders to side-view folders, taking paper out of old folders and adding them into new folders, organize file partitions by adding paper to file fasteners and file clips, and also adding labels to file folders. We convert file labeling systems to alpha, numeric, alpha-numeric or terminal digit.

We also offer File Folder Relocation Service that provides file transfers or file merges in-office or to a new facility. Vital Valt provides the file folders, supplies and the service for professional file conversions. Also now available using labels with bar codes and RFID to implement file tracking during the conversion process.

File Folder Labeling
Convert Your Office File Folders
File Folder Labeling Service - Color Coded File Folder Label Service

Let our experienced Team help service all your filing needs!

Call or email us today for a free survey on how you can save time, space, and become more efficient with your file storage.
P: 800-699-1191
E: info@vitalvalt.com
[contact-form-7]

The post Smead Colorbar Alternative appeared first on Vital Valt.

]]> https://vitalvalt.com/smead-colorbar-alternative/feed/ 0 Virtual Labels Guide https://vitalvalt.com/virtual-labels-guide/ https://vitalvalt.com/virtual-labels-guide/#respond Tue, 27 Jun 2023 15:29:39 +0000 https://vitalvalt.com/?p=12966 The post Virtual Labels Guide appeared first on Vital Valt.

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Virtual Labels Guide

Smead ColorBar Software will be discontinued as of July 1, 2023.

Our Virtual Labels Software is the best replacement software for Smead’s ColorBar Express!

The discontinuation of Smead’s ColorBar Software, labels and support will leave many users in a difficult situation requiring a Smead ColorBar Express Alternative.

Smead ColorBar Software was a digital tool developed by Smead, a company known for its office supplies and organizational products. ColorBar Express was designed to help users efficiently create color-coded labels for their filing systems.

We offer the software, labels and the ability to convert/match existing Colorbar Label designs into Virtual Labels designs. ASAP!

Our Virtual Labels Software is an excellent alternative as it allows you to print side, end and top tab folder labels. It provides the best visual identification and organization of files and documents. Users can input text, select the desired colors and design the layout of the labels according to their preferences. The label design capabilities are unlimited.

Let us help you compare features, ratings, pricing, and more from Smead ColorBar competitors and alternatives in order to make an informed decision for your business.

VIRTUAL LABELS GUIDE

Virtual Labels enables customers to standardize & systematize
file folder indexing, label design & printing.

Download the Virtual Labels Guide HERE.

We are currently offering our customers a
LIMITED TIME DISCOUNT
to transition labeling platforms.

 

Contact us now for more information!

Call or email us today for a free survey on how you can save time, space, and become more efficient with your file storage.
P: 800-699-1191
E: info@vitalvalt.com
[contact-form-7]

The post Virtual Labels Guide appeared first on Vital Valt.

]]> https://vitalvalt.com/virtual-labels-guide/feed/ 0 Smead Colorbar Express Alternative https://vitalvalt.com/smead-colorbar-express-alternative-2/ https://vitalvalt.com/smead-colorbar-express-alternative-2/#respond Tue, 20 Jun 2023 19:56:27 +0000 https://vitalvalt.com/?p=12892 The post Smead Colorbar Express Alternative appeared first on Vital Valt.

]]>

Smead ColorBar Software will be discontinued as of July 1, 2023.

The discontinuation of Smead’s ColorBar Express software, labels and support will leave many users in a difficult situation requiring a Smead ColorBar Express Alternative.

Smead ColorBar Software was a digital tool developed by Smead, a company known for its office supplies and organizational products. ColorBar Express was designed to help users efficiently create color-coded labels for their filing systems.

Smead ColorBar Express Alternative!

We offer the software, labels and the ability to convert/match existing Colorbar Label designs into Virtual Labels designs. ASAP!

Virtual Labels is an excellent alternative as it allows you to create side, end and top tab folder labels. It provides the best visual identification and organization of files and documents. Users can input text, select the desired colors and design the layout of the labels according to their preferences. The label design capabilities are unlimited.

Let us help you compare features, ratings, pricing, and more from Smead ColorBar competitors and alternatives in order to make an informed decision for your business.

We are currently offering our customers a LIMITED TIME DISCOUNT
to transition labeling platforms.

 

Contact us now for more information!

VITAL VALT FILE CONVERSION SERVICES

Vital Valt offers File Conversion Services to convert filing systems from files in drawers to files in shelving. Vital Valt will work with you to analyze your current filing system and recommend a system based on needs and potential benefits for switching to a new system.

Our File Conversions specialist will implement the new system saving countless worker hours during the conversion process. Our service bureau converts top-view folders to side-view folders, taking paper out of old folders and adding them into new folders, organize file partitions by adding paper to file fasteners and file clips, and also adding labels to file folders. We convert file labeling systems to alpha, numeric, alpha-numeric or terminal digit.

We also offer File Folder Relocation Service that provides file transfers or file merges in-office or to a new facility. Vital Valt provides the file folders, supplies and the service for professional file conversions. Also now available using labels with bar codes and RFID to implement file tracking during the conversion process.

File Folder Labeling
Convert Your Office File Folders
File Folder Labeling Service - Color Coded File Folder Label Service

Let our experienced Team help service all your filing needs!

Call or email us today for a free survey on how you can save time, space, and become more efficient with your file storage.
P: 800-699-1191
E: info@vitalvalt.com
[contact-form-7]

The post Smead Colorbar Express Alternative appeared first on Vital Valt.

]]> https://vitalvalt.com/smead-colorbar-express-alternative-2/feed/ 0 Discontinuation of Smead ColorBar Software https://vitalvalt.com/discontinuation-of-smead-colorbar-software/ https://vitalvalt.com/discontinuation-of-smead-colorbar-software/#respond Thu, 08 Jun 2023 03:18:55 +0000 https://vitalvalt.com/?p=12840 The post Discontinuation of Smead ColorBar Software appeared first on Vital Valt.

]]>

Smead ColorBar Software will be discontinued as of July 1, 2023.

The discontinuation of Smead’s ColorBar software, labels and support will leave many users in a difficult situation.

Smead ColorBar Software was a digital tool developed by Smead, a company known for its office supplies and organizational products. ColorBar Express was designed to help users efficiently create color-coded labels for their filing systems.

Let us help you find an alternative!

We offer the software, labels and the ability to convert/match existing Colorbar Label designs into Virtual Labels designs. ASAP!

Virtual Labels is an excellent alternative as it allows you to create side, end and top tab folder labels. It provides the best visual identification and organization of files and documents. Users can input text, select the desired colors and design the layout of the labels according to their preferences. The label design capabilities are unlimited.

Let us help you compare features, ratings, pricing, and more from Smead ColorBar competitors and alternatives in order to make an informed decision for your business.

We are currently offering our customers a LIMITED TIME DISCOUNT
to transition labeling platforms.

 

Contact us now for more information!

VITAL VALT FILE CONVERSION SERVICES

Vital Valt offers File Conversion Services to convert filing systems from files in drawers to files in shelving. Vital Valt will work with you to analyze your current filing system and recommend a system based on needs and potential benefits for switching to a new system.

Our File Conversions specialist will implement the new system saving countless worker hours during the conversion process. Our service bureau converts top-view folders to side-view folders, taking paper out of old folders and adding them into new folders, organize file partitions by adding paper to file fasteners and file clips, and also adding labels to file folders. We convert file labeling systems to alpha, numeric, alpha-numeric or terminal digit.

We also offer File Folder Relocation Service that provides file transfers or file merges in-office or to a new facility. Vital Valt provides the file folders, supplies and the service for professional file conversions. Also now available using labels with bar codes and RFID to implement file tracking during the conversion process.

File Folder Labeling
Convert Your Office File Folders
File Folder Labeling Service - Color Coded File Folder Label Service

Let our experienced Team help service all your filing needs!

Call or email us today for a free survey on how you can save time, space, and become more efficient with your file storage.
P: 800-699-1191
E: info@vitalvalt.com
[contact-form-7]

The post Discontinuation of Smead ColorBar Software appeared first on Vital Valt.

]]> https://vitalvalt.com/discontinuation-of-smead-colorbar-software/feed/ 0 File Conversion Services https://vitalvalt.com/file-conversions-services/ https://vitalvalt.com/file-conversions-services/#respond Tue, 16 May 2023 03:24:51 +0000 https://vitalvalt.com/?p=12795 The post File Conversion Services appeared first on Vital Valt.

]]>

You have a million file folders in your file room, but how do you find what you need?

In traditional file cabinets the tabs are located on the top and it’s normal to have three tabs across. Of course when one tab covers another – reading tabs becomes impossible. Side-tab file systems like the one pictured above offer color blocks across the shelf.

Spotting misfiles becomes as easy as finding files that break the specific color block. These filing systems can be designed for names (A-Z), numerical storage (e.g.account numbers), subject files, terminal digit filing and bar-coding.

SAVE TIME!

In traditional drawer filing cabinets, just removing the time it takes to open the drawer starts the time-saving. Add the fact that color coding and index guides can shrink your search area down to inches, speeds up the search even more. Using designation tab colors can differentiate types of files. When files are out of the file cabinets/file rooms/shelves color helps you locate them on desks and tables.

SAVE MONEY!

Top-tab and side-tab folders are pretty much the same price. Adding color coding that cost cents per folder is as easy as typing a name label. The colors then print to the color locations which saves time over sticking multiple color-bars on a folder. Year bands assist in archiving files from the active storage area when the time is right. Other Departments can generate color index labels from the same software. Software today this mostly FREE!

SAVE SPACE!

Side-Tab Color coding as shown above is best done in shelving or shelf style cabinets (when doors are needed). Traditional lateral and vertical files cost between $2.00 to $7.00 per inch of storage. Shelving rarely goes over $1.00 per inch. This difference in equipment storage alone can justify a file conversion. Traditional cabinets take up more physical floor space as drawers that open require more space.

FILE CONVERSION SERVICES

Vital Valt offers Professional Services –  File Conversions to convert filing systems from files in drawers to files in shelving. Vital Valt will work with you to analyze your current filing system and recommend a system based on needs and potential benefits for switching to a new system.

Our File Conversions specialist will implement the new system saving countless worker hours during the conversion process. Our service bureau converts top-view folders to side-view folders, taking paper out of old folders and adding them into new folders, organize file partitions by adding paper to file fasteners and file clips, and also adding labels to file folders. We convert file labeling systems to alpha, numeric, alpha-numeric or terminal digit.

We also offer File Folder Relocation Service that provides file transfers or file merges in-office or to a new facility. Vital Valt provides the file folders, supplies and the service for professional file conversions. Also now available using labels with bar codes and RFID to implement file tracking during the conversion process.

Paper Files vs. Digital Files - File Conversion Services, color coded filing system

Let our experienced Team help service all your filing needs!

Call or email us today for a free survey on how you can save time, space, and become more efficient with your file storage.
P: 800-699-1191
E: info@vitalvalt.com
[contact-form-7]

The post File Conversion Services appeared first on Vital Valt.

]]> https://vitalvalt.com/file-conversions-services/feed/ 0 Professional Services – File Conversions https://vitalvalt.com/professional-services-file-conversions/ https://vitalvalt.com/professional-services-file-conversions/#respond Tue, 18 Oct 2022 14:00:06 +0000 https://vitalvalt.com/?p=12376 The post Professional Services – File Conversions appeared first on Vital Valt.

]]>

You have a million file folders in your file room, but how do you find what you need?

In traditional file cabinets the tabs are located on the top and it’s normal to have three tabs across. Of course when one tab covers another – reading tabs becomes impossible. Side-tab file systems like the one pictured above offer color blocks across the shelf.

Spotting misfiles becomes as easy as finding files that break the specific color block. These filing systems can be designed for names (A-Z), numerical storage (e.g.account numbers), subject files, terminal digit filing and bar-coding.

SAVE TIME!

In traditional drawer filing cabinets, just removing the time it takes to open the drawer starts the time-saving. Add the fact that color coding and index guides can shrink your search area down to inches, speeds up the search even more. Using designation tab colors can differentiate types of files. When files are out of the file cabinets/file rooms/shelves color helps you locate them on desks and tables.

SAVE MONEY!

Top-tab and side-tab folders are pretty much the same price. Adding color coding that cost cents per folder is as easy as typing a name label. The colors then print to the color locations which saves time over sticking multiple color-bars on a folder. Year bands assist in archiving files from the active storage area when the time is right. Other Departments can generate color index labels from the same software. Software today this mostly FREE!

SAVE SPACE!

Side-Tab Color coding as shown above is best done in shelving or shelf style cabinets (when doors are needed). Traditional lateral and vertical files cost between $2.00 to $7.00 per inch of storage. Shelving rarely goes over $1.00 per inch. This difference in equipment storage alone can justify a file conversion. Traditional cabinets take up more physical floor space as drawers that open require more space.

PROFESSIONAL SERVICES – FILE CONVERSIONS

Vital Valt offers Professional Services –  File Conversions to convert filing systems from files in drawers to files in shelving. Vital Valt will work with you to analyze your current filing system and recommend a system based on needs and potential benefits for switching to a new system.

Our File Conversions specialist will implement the new system saving countless worker hours during the conversion process. Our service bureau converts top-view folders to side-view folders, taking paper out of old folders and adding them into new folders, organize file partitions by adding paper to file fasteners and file clips, and also adding labels to file folders. We convert file labeling systems to alpha, numeric, alpha-numeric or terminal digit.

We also offer File Folder Relocation Service that provides file transfers or file merges in-office or to a new facility. Vital Valt provides the file folders, supplies and the service for professional file conversions. Also now available using labels with bar codes and RFID to implement file tracking during the conversion process.

Paper Files vs. Digital Files - File Conversion Services, color coded filing system

Let our experienced Team help service all your filing needs!

Call or email us today for a free survey on how you can save time, space, and become more efficient with your file storage.
P: 800-699-1191
E: info@vitalvalt.com
[contact-form-7]

The post Professional Services – File Conversions appeared first on Vital Valt.

]]> https://vitalvalt.com/professional-services-file-conversions/feed/ 0 Paper Files vs. Digital Files https://vitalvalt.com/paper-files-vs-digital-files/ https://vitalvalt.com/paper-files-vs-digital-files/#respond Tue, 06 Oct 2020 09:00:07 +0000 https://vitalvalt.com/?p=10237 The post Paper Files vs. Digital Files appeared first on Vital Valt.

]]>

Technology makes it easy to turn your paper documents into digital files that can be stored more efficiently and accessed from anywhere. But are there still times when you need a printed document?

Yes!

Both formats – Paper Files vs. Digital Files have PROS and CONS. Even though digital documents edges out paper in many instances, there are times when paper still makes more sense or is even necessary. Certain legal and/or financial documents still require physical signatures or a notary’s seal. If you have a document that’s complicated or extremely detailed, it may be easier to read, share, and make notes on a physical copy.

Storing sensitive information electronically does open up the possibility that documents could be hacked and compromised. Paper cannot be hacked.

At the end of the day, having both capabilities is your best overall strategy.

Paper Files vs. Digital Files

PAPER FILES

PROS

  • Physically have them
  • Can’t be deleted by cyber attacks
  • If power goes down, you can still access files
  • Not reliant on wifi/internet & can be taken remotely without worry
  • Easier to share with everyone in meetings & make notes

DIGITAL FILES

PROS

  • Essentially unlimited storage space
  • Can Edit/Modify/Save different versions
  • Can access documentation without having to get up & “hunt” for it
  • Can control who has access to the documents
  • Can work remotely
  • Can be more complex than paper files (ex: links attached to other documents, play sounds/movies)

PAPER FILES

CONS

  • Need physical space to store them 
  • Can lose them
  • Have to physically look for the record
  • Needs to be sorted eitherAlpha- Numerically or Terminal Digit

DIGITAL FILES

CONS

  •  Can be hacked/deleted/modified
  • Need files to be indexed correctly or can’t find them
  • Need power, technology & knowledge of the technology
  • Some professions require physical documentation

Vital Valt offers File Conversions services to convert filing systems from files in drawers to files in shelving. Vital Valt will work with you to analyze your current filing system and recommend a system based on needs and potential benefits for switching to a new system.

Our File Conversions specialist will implement the new system saving countless worker hours during the conversion process. Our service bureau converts top-view folders to side-view folders, taking paper out of old folders and adding them into new folders, organize file partitions by adding paper to file fasteners and file clips, and also adding labels to file folders.

Paper Files vs. Digital Files. We convert file labeling systems to alpha, numeric, alpha-numeric or terminal digit. We also offer File Folder Relocation Service that provides file transfers or file merges in-office or to a new facility. Vital Valt provides the file folders, supplies and the service for professional file conversions. Also now available using labels with bar codes and RFID to implement file tracking during the conversion process.

Paper Files vs. Digital Files - File Conversion Services, color coded filing system

Let us help you create a filing system that works for you!

Contact us now to get started!

Call or email us today for a free survey on how you can save time, space, and become more efficient with your file storage.
P: 800-699-1191
E: info@vitalvalt.com
[contact-form-7]

The post Paper Files vs. Digital Files appeared first on Vital Valt.

]]> https://vitalvalt.com/paper-files-vs-digital-files/feed/ 0 File Conversions: How to Save Time, Money & Space https://vitalvalt.com/file-conversions-how-to-save-time-money-and-space/ https://vitalvalt.com/file-conversions-how-to-save-time-money-and-space/#respond Tue, 03 Apr 2018 14:59:45 +0000 http://vitalvalt.com/?p=5100 The post File Conversions: How to Save Time, Money & Space appeared first on Vital Valt.

]]>
You have all these files in the file room, but how do you find them?

In traditional file cabinets the tabs are located on the top and it’s normal to have three tabs across. Of course when one tab covers another – reading tabs becomes impossible. Side-tab file systems like the one pictured above offer color blocks across the shelf. Spotting misfiles becomes as easy as finding files that break the specific color block. These filing systems can be designed for names (A-Z), numerical storage (e.g.account numbers), subject files, terminal digit filing and bar-coding.

SAVE TIME!

In traditional drawer filing cabinets, just removing the time it takes to open the drawer starts the time-saving. Add the fact that color coding and index guides can shrink your search area down to inches, speeds up the search even more. Using designation tab colors can differentiate types of files. When files are out of the file cabinets/file rooms/shelves color helps you locate them on desks and tables.

SAVE MONEY!

Top-tab and side-tab folders are pretty much the same price. Adding color coding that cost cents per folder is as easy as typing a name label. The colors then print to the color locations which saves time over sticking multiple color-bars on a folder. Year bands assist in archiving files from the active storage area when the time is right. Other Departments can generate color index labels from the same software. Software today this mostly FREE!

SAVE SPACE!

Side-Tab Color coding as shown above is best done in shelving or shelf style cabinets (when doors are needed). Traditional lateral and vertical files cost between $2.00 to $7.00 per inch of storage. Shelving rarely goes over $1.00 per inch. This difference in equipment storage alone can justify a file conversion. Traditional cabinets take up more physical floor space as drawers that open require more space.

Paper Files vs. Digital Files - File Conversion Services, color coded filing system
Vital Valt offers File Conversions services to convert filing systems from files in drawers to files in shelving. Vital Valt will work with you to analyze your current filing system and recommend a system based on needs and potential benefits for switching to a new system. Our File Conversions specialist will implement the new system saving countless worker hours during the conversion process. Our service bureau converts top-view folders to side-view folders, taking paper out of old folders and adding them into new folders, organize file partitions by adding paper to file fasteners and file clips, and also adding labels to file folders. We convert file labeling systems to alpha, numeric, alpha-numeric or terminal digit. We also offer File Folder Relocation Service that provides file transfers or file merges in-office or to a new facility. Vital Valt provides the file folders, supplies and the service for professional file conversions. Also now available using labels with bar codes and RFID to implement file tracking during the conversion process.
Call or email us today for a free survey on how you can save time, space, and become more efficient with your file storage.
P: 800-699-1191
E: info@vitalvalt.com
[contact-form-7]

The post File Conversions: How to Save Time, Money & Space appeared first on Vital Valt.

]]> https://vitalvalt.com/file-conversions-how-to-save-time-money-and-space/feed/ 0