Offsite Storage vs In Office Storage

As storage space begins to run low, businesses need to think creatively.

According to research, employees spend 19% of their day searching for information. In many cases, this information may come in the form of paper documents in their office. That is an enormous drain on time and productivity that could be resolved by merely improving storage and filing practices.

One space saving and time saving solution is a high-density storage system. These systems give greater flexibility and grow WITH your business.

The idea is that by implementing a high-density storage system, businesses can use their space more efficiently, creating additional storage space while reducing the required footprint, all without taking the expensive step of moving to a larger office.

With Vital Valt’s creative storage solutions, over time businesses will eliminate the need for offsite storage. We also supply customers with high quality color code file systems designed to reduce that time factor of retrieving & re-filing. This will also increase employee productivity and make better use of existing space.

IN-OFFICE vs. OFFSITE


COST
Do you know your offsite storage is done with commercial record centers – one day has a death tax for your boxes. Pay each month and then once you finally have 10,000 boxes and want to leave – you owe them thousands in Death Fees: the fee to remove a box from the system.

LACK OF INSTANT ACCESS
Information is key. Without this instant access, customer service and productivity will suffer.

DISTANCE FROM THE OFFICE
Your offsite storage may not be conveniently located which will cost you time and money. Not to mention trying to find the item once you get there and who knows how long your employee is going to take coming and going. If you have HR records – you have HIPAA rules to follow in long term storage. Who is protecting those files while protecting your business?

COMPLIANCE ISSUES
An offsite storage center may not provide the security or storage conditions necessary to ensure compliance with laws and regulations.

Mobile Shelving Systems - Medical File Conversion Services
High Density Manual Assist Mobile Shelving
Document Converting Services - File Folders
Outsource File Conversion Services - Filing Services
Call or email us today for a free survey on how you can save time, space, and become more efficient with your file storage.
P: 800-699-1191
E: info@vitalvalt.com

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